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Information for student exchange organisations

Student exchange programs provide the opportunity for Australian secondary school students to study overseas and students from other countries to study in Australia. Exchanges are for a minimum of three months or one school term of full-time study.

The program aims to provide students with:

  • educational enrichment through developing language skills and intercultural understanding
  • an experience of a different educational philosophy, environment and curriculum.

Student exchange programs are managed by student exchange organisations (SEOs).

The Education Standards Board (ESB) registers student exchange organisations in South Australia under the Education and Children's Services Act 2019 (SA), ss. 84–89.

We maintain a register of approved student exchange organisations.

Applying to register

Applications for registration are assessed against the standards for student exchange organisation approval. These standards are in the National guidelines for the operation of international secondary student exchange programs in Australia.

Approved SEOs are registered for up to five years.

Schools or organisations intending to offer a student exchange program must apply for registration on the Application for registration as a student exchange organisation (SEO) in South Australia form.

Eligibility

Registration is open to:

  • schools registered by an Australian state or territory department of education or statutory authority
  • not-for-profit corporations, associations or other legal entities established or registered under Australian, state or territory law.

Student exchange programs do not include school group study tours, short-term private visits by students with visitor visas or overseas full-fee-paying programs under the Education Services for Overseas Students Act 2000 (Cwlth) (ESOS Act).

Notification of changes

SEOs must notify us about changes, including:

  • program dates
  • the school
  • the host family
  • transfer of a student to a new school and host family in another state or territory
  • changes to the governance and third-party arrangements

Use these forms to notify us of changes:

Application for student exchange transfer to interstate

Notification of change of student exchange organisation details

Notification of change in student exchange program details

Fees

Information about fees is available under 'Fees for student exchange organisations'.

Acceptance advice for secondary exchange student (AASES) request forms

To obtain a student visa for Australia, overseas exchange students need an Acceptance advice for secondary exchange student (AASES) form. SEOs need to apply to us for AASES forms using the AASES request form.

AASES forms will be issued after consideration of the organisation’s reciprocity balance.

Reporting

There are ongoing reporting requirements to ensure the quality of the program and safety of students. Details are provided in the National guidelines for the operation of international secondary student exchange programs in Australia.

Forms for reporting requirements can be obtained from the Education Standards Board.

Student Exchange Organisation Register

The register allows you to view schools and organisations approved by the Education Standards Board to provide student exchange programs in South Australia.